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By-Laws of the European Society of Craniofacial Surgery


ARTICLE I - NAME, PURPOSE

  • Section 1.1 - The name of the Society shall be "The European Society of Craniofacial Surgery".
  • Section 1.2 - Definition - Craniofacial Surgery. Craniofacial surgery is that specialty in medicine which includes the investigation, preservation and restoration of craniofacial fonn and function by medical and surgical means.
  • Section 1.3 - Purpose. The purposes of the Society are to :
    1. Advances. Furnish leadership and foster advances in craniofacial surgery.
    2. Knowledge. Afford a forum for the exchange of knowledge pertaining to the practice of the above.
    3. Research. Stimulate research, investigation and teaching in the methods of preventing and correcting congenital and acquired craniofacial deformities.
    4. Practice. Enhance the study and practice of craniofacial surgery.
    5. Recognition. Afford recognition to those who have contributed to craniofacial surgery by extending to them membership in the Society

ARTICLE II - ADMINISTRATION

  • Section 2. 1 - The Administration of the Society shall be at such a location as the President and/or Secretary may from time to time determine.

ARTICLE III - MEMBERSHIP

  • Section 3. 1 - Classes. There shall be four classes of membership in the Society: Active, Associate, Honorary and Life. The qualifications and selection of members shall be provided as in ARTICLE III (Members).
  • Section 3. 2 - Active Members.
    • Qualifications: Active Members. Except as otherwise detennined by the Membership at the Biennial General Meeting (BGM), in exceptional circumstances, in order to qualify as a candidate for Active Membership, an individual must :
      1. Be a legally qualified, reputable practicing surgeon who is active in craniofacial surgery and who has made a worthwhile contribution in this field of endeavour.
      2. Have had at least six (6) months' training in craniofacial surgery in a programme recognised by the Society.
      3. Must be part of an active practising team within the field of craniofacial surgery for a minimum of two (2) years.
      4. Submit a list of members of his /her clinical team.
      5. Submit a list of all his/her publications and scientific contributions, of which at least two (2) papers must have been on the subject of craniofacial surgery.
      6. Submit his/her curriculum vitae.
      7. Be an active member of a major medical specialty society serving this specialty in his/her country.
      8. Meet such other requirements as the BGM may determine from time to time.
    • Rights and Obligations.
        Active Members shall have the right to:
      1. vote
      2. be elected as Officers
      3. attend Members' meetings
      4. attend Society Educational Meetings
      5. attend Society social functions, subject to the payment of any dues and/or fees which may be required. Active Members are included in the term "Voting Members" as used in these Bylaws.
  • Section 3.3 - Associate Members.
    • Qualifications: Associate Members. Except as otherwise determined by the BGM in exceptional circumstances, in order to qualify as a candidate for Associate Membership, an individual must:
      1. Have contributed to the understanding and/or treatment of disorders of the craniofacial region, but need not be actively engaged in the practice of craniofacial surgery.
      2. Submit a list of members of his/her clinical team, if applicable.
      3. Submit a list of all of hislher publications and scientific contributions .
      4. Submit hislher curriculum vitae.
      5. Meet such other requirements as the BGM may determine from time to time.
      6. Associate Membership may be considered a prerequisite to Active Membership, at the discretion of the BGM.
    • Rights and Obligations: Associate Members Except as otherwise provided in this Section 3.3B (Rights and Obligations: Associate Members), Associate Members shall have the right to:
      1. attend Members' meetings
      2. attend Society Educational Meetings
      3. attend Society social functions, subject to the payment of any dues and/or fees which may be required.
      4. Associate Members shall not have the right to vote nor be elected as Officers.
  • Section 3.4 - Honorary Members
    • Qualification: Honorary Members. In order to qualify as an Honorary Member, an individual must:
      1. Be deemed worthy of the special honour by the BGM because of hislher notable contributions in the field of craniofacial surgery or because of long activity in the interests of the Society.
      2. Meet such other requirements as the BGM may determine from time to time.
      3. Rights and Obligations: Honorary Members.
      4. Except as otherwise provided in this Section 3AB (Rights and Obligations: Honorary Members), Honorary Members shall have the right to:
        1. attend Members' meetings
        2. attend Society Educational Meetings
        3. attend Society social functions, subject to the payment of any fees which may be required. Honorary Members need not pay dues.
      5. Honorary Members shall not have the right to vote nor be elected as Officers.
  • Section 3.5 - Life Members
    • Qualification: Life Members. In order to qualify as a candidate for Life Membership, an individual must be Active, Associate or Honorary Member who is retired from active practice and who has applied for Life Membership to the Secretary of the Society. Such an application will be deemed granted upon receipt by the Secretary.
    • Rights and Obligations: Life Members.
      1. Life Members shall have the right to:
        1. attend Members' meetings
        2. attend Society Educational Meetings
        3. attend Society social functions, subject to the payment of any fees which may be required. Life Members need not pay dues.
      2. Life Members shall not have the right to vote nor be elected as Officers.
  • Section 3.6 - Admission of New Members.
    • Except as otherwise provided in this Section 3/6 (Admission of New Members), any individual who qualifies for membership in the Society in accordance with these Bylaws may be proposed as a Member in the applicable class in accordance with the following provisions:
      1. Active, Associate and Honorary Members.
        1. Each candidate for Active, Associate or Honorary Membership must submit a written application in the form prescribed by the Society to the Secretary not less than three (3) months before the next BGM. The application must contain all of the applicable information and documents required in this ARTICLE III (Members) for membership in such class.
        2. Each such candidate must be sponsored by at least two (2) Voting Members.
        3. A Voting Member may not sponsor more than one (1) candidate for new membership in any such class at any BGM.
        4. Applications for membership will be considered at the BGM.
        5. A candidate will be admitted as a Member in the applicable class upon the affirmative vote of not less than seventy five (75%) percent of the Voting Members present at the Biennial Members' Meeting at which such candidate is proposed, provided that a quorum of the Voting Members is present at such meeting.
        6. Voting on all candidates for membership as Active, Associate and Honorary Members shall be by show of hands or ballot.
      2. Transfer of Membership Class
        1. Any Active Member who desires to transfer to a different membership class must submit a request in writing to the Secretary and comply with such requirements as the BGM may determine from time to time
        2. Any other Member who desires to transfer to a different membership class must comply with all of the requirements for membership in that class in accordance with the applicable provisions of ARTICLE III (Membership) and this Section 3.6 (Admission of New Members).
  • Section 3.7 - Notification of Members. All new members shall be sent a Membership Certificate and a copy of the current Bylaws of the Society.
  • Section 3. 8 - Place of Meetings. Meetings of the Members shall be held at such place or places determined by the President of the Society and as may be determined from time to time by the BGM.
  • Section 3. 9 - Biennial Education Meeting. There shall be a Biennial Education Meeting of the Society commencing in 2000 on such a date and time as determined by the President and the Council.
  • Section 3. 10 - Biennial General Meeting. There shall be a meeting of members who are entitled to vote and they shall elect a President and one or more Officers, and transact any such business as may properly be brought before the meeting. If the BGM is not called and held during the appropriate year, any Voting Member, duly seconded by a Voting Member from another unit, may call such a meeting.
  • Section 3. 11 - Quorum. The presence in person of at least 12 of the Voting Members shall constitute a quorum. Failure to achieve a quorum must result in the adjournment of the meeting.
  • Section 3. 12 - Required Vote.
    1. Vote. Except as otherwise provided by law, the ARTICLEs of Incorporation or these Bylaws, the affirmative vote of a majority of the votes cast at any duly organised meeting by the Voting . Members shall be necessary for the transaction of the business, including the making of any determination or designation which is reserved to the Voting Members under these Bylaws. There shall be no cumulative voting.
    2. Ballot. Upon demand made by any Voting Member at any meeting called for the election of Officers, before the voting begins, the election shall be by ballot.
    3. Ineligibility. Anything contained in these Bylaws to the contrary notwithstanding, no person who is ineligible to be a Voting Member of the Corporation shall have the right to vote.
  • Section 3. 13 - Notice of Special Meetings. Written notice of a special meeting of the Voting Members stating the time, place and purpose thereof, shall be hand delivered or mailed, postage prepaid, to each Voting Member entitled to vote thereat at such address as appears on the books of the Society at least twenty (20) but not more than sixty (60) days before such meeting, unless a greater period of notice is required by law or these Bylaws in a particular case.
  • Section 3. 14 - List of Members. At least five days before each meeting of the Voting Members, the Officer or agent having charge of the membership ledger shall make a complete alphabetical list of the Voting Members entitled to vote at the meeting, which list shall be subject to inspection by any Member at any time during usual business hours. Such list shall also be produced and kept open at the time and place of the meeting, and shall be subject to inspection by any Member during the whole time of the meeting. The original membership ledger, or duplicate thereof, shall be prima facie evidence as to who are the Members entitled to vote.
  • Section 3. 15 - Communication Equipment. One or more Members may participate in a meeting of the Members by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other, and all Voting Members so participating shall be deemed present in person at the meeting.

ARTICLE IV - OFFICERS

  • Section 4. 1 - Officers.
    1. Officers. The Officers of the Society shall be the President and the Secretary.
    2. Eligibility. All Officers must be individuals who have been 'Active Members of the Society for at least five (5) years.
    3. Term of Office. Two (2) years. Each Officer shall serve for a term of two (2) years in the applicable office. The term of office of each Officer shall expire at the end of the BGM at which such Officer's successor is elected and has qualified, or until his/her earlier death, resignation or removal. To that end, the period from the date of election of the initial Officers to the end of the first BGM following the incorporation of the Society shall be deemed to be a full term.
    4. Nominations. Eligible candidates for office shall be nominated by the Voting Members at the BGM. Additional nominations may be made from the floor by any other Member.
    5. Election by Ballot or by Show of Hands. Voting on all candidates for office shall be by ballot, or by a show of hands, of the Voting Members in attendance at the meeting.

ARTICLE V - SOCIETY RECORDS

  • Section 5. 1 - Society Records. These shall be kept by the Secretary, and handed onto his successor.

ARTICLE VI - AMENDMENTS

  • Section 6. 1 - Amendments. Except as otherwise provided by applicable law, the ARTICLEs of Incorporation or these Bylaws, the ARTICLEs of Incorporation and/or these Bylaws may be altered, amended or repealed in accordance with the following procedure:
    1. Proposal. All proposed amendment(s) must be in writing, signed by three Voting Members and submitted to the Secretary at least three (3) months prior to the next BGM.
    2. A two thirds majority of Voting Members present at the BGM is required.

REQUIREMENTS FOR FULL MEMBERSHIP

  • Certificate of minimum of 6 months training in a craniofacial surgery programme
  • Membership of craniofacial team for at least 2 years
  • List of members of his/her clinical team
  • Publications including at least 2 papers on the subject of craniofacial surgery
  • CV
  • Membership of major medical specialty society in his/her own country

REQUIREMENTS FOR ASSOCIATE MEMBERSHIP

  • List of members of his/her clinical team, if applicable
  • Publications and scientific contributions
  • CV

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